About the Role

We are seeking a highly organized and detail-oriented Data Entry Assistant to support data management operations within a global healthcare data management and digital health records organization. This role will play an essential part in maintaining the accuracy, integrity, and accessibility of large volumes of healthcare information used by hospitals, medical research organizations, and healthcare providers worldwide.

The Data Entry Assistant will be responsible for entering, updating, verifying, and maintaining sensitive healthcare data across enterprise data systems that support patient records, clinical research databases, and operational healthcare platforms. As healthcare organizations increasingly rely on digital systems to manage patient data and medical information, maintaining accurate and reliable data records is critical to ensuring efficient healthcare delivery and regulatory compliance.

This role will support data management teams responsible for maintaining electronic health records (EHR), healthcare analytics systems, and administrative databases used by healthcare professionals and operational teams. The Data Entry Assistant will ensure that information entered into these systems is accurate, complete, and compliant with established data management standards and healthcare privacy regulations.

The position requires a high level of attention to detail and a strong commitment to maintaining data integrity. The Data Entry Assistant will review incoming documentation, verify information accuracy, and enter relevant data into secure digital platforms used across healthcare operations.

In addition to performing data entry tasks, the role will assist with data validation and quality assurance processes that ensure information stored within healthcare systems remains reliable and up to date. The Data Entry Assistant will work closely with healthcare administrators, data analysts, and compliance teams to ensure that data handling practices follow organizational policies and industry regulations.

This role also supports operational reporting activities by organizing and updating datasets used in healthcare reporting, patient record management, and research data collection. The Data Entry Assistant will contribute to maintaining organized and accessible records that enable healthcare professionals to make informed decisions and deliver high-quality patient care.

The ideal candidate will bring experience in administrative data entry, information management, or database support roles. Strong organizational skills, accuracy, and the ability to manage repetitive tasks efficiently are essential for success in this role.

Ultimately, the Data Entry Assistant will help ensure that healthcare data systems remain accurate, organized, and accessible while supporting the organization’s mission to improve healthcare operations through reliable digital information management.

Essential Duties and Responsibilities

• Enter and update healthcare-related data into secure digital systems and enterprise databases.

• Verify the accuracy and completeness of incoming documentation before entering data into the system.

• Maintain organized digital records for patient data, clinical information, and administrative documentation.

• Review and validate entered data to ensure compliance with internal data quality standards.

• Assist with data cleansing initiatives that identify and correct inaccurate or incomplete records.

• Support healthcare operations teams by updating patient records and administrative databases.

• Maintain confidentiality of sensitive healthcare information and adhere to privacy regulations.

• Generate reports and summaries related to data entry activities and database updates.

• Assist with data migration and database maintenance activities when required.

• Organize and archive records in accordance with organizational data management policies.

• Communicate with internal teams to resolve discrepancies in documentation or data records.

• Support administrative teams with document processing and data management tasks.

Job Qualifications and Requirements

• High school diploma or equivalent required.

• Associate degree or coursework in Business Administration, Information Management, or Healthcare Administration preferred.

• 1–3 years of experience in data entry, administrative support, or database management roles.

• Strong proficiency in Microsoft Excel, Microsoft Office, and database management systems.

• Excellent typing speed and accuracy when entering large volumes of data.

• Experience working with electronic record systems or database software preferred.

• Strong understanding of data confidentiality and secure data handling practices.

• Ability to manage repetitive tasks while maintaining high levels of accuracy.

• Strong organizational and time management skills.

Personal Capabilities and Qualifications

• Exceptional attention to detail and commitment to data accuracy.

• Strong organizational skills for managing digital records and documentation.

• Ability to maintain focus while performing repetitive data entry tasks.

• Effective communication skills when collaborating with administrative and data management teams.

• Strong problem-solving abilities when identifying and correcting data discrepancies.

• Professional integrity and commitment to maintaining confidentiality of sensitive information.

• Reliable work ethic and ability to meet productivity deadlines.

• Ability to work independently while contributing to team-based operational objectives.

Strategic Support

The Data Entry Assistant supports the organization’s broader healthcare data management strategy.

Strategic contributions include:

• Maintaining accurate healthcare records that support operational decision-making.

• Strengthening data quality across enterprise healthcare information systems.

• Supporting compliance with healthcare data regulations and privacy standards.

• Ensuring healthcare administrators and clinicians have access to reliable information.

• Assisting data teams with maintaining organized and accessible digital records.

Working Conditions

• Administrative role within a global healthcare data management and digital health organization.

• Collaboration with healthcare administrators, data analysts, and operational support teams.

• Professional office or remote work environment focused on digital data management tasks.

• Structured work environment with clear data entry productivity goals and accuracy standards.

• Limited travel required; role primarily performed within office or remote workspace.

Job Function

Administrative Data Entry / Database Management / Healthcare Information Processing / Record Maintenance / Data Quality Support

Compensation & Benefits

We offer a competitive compensation package designed to attract detail-oriented administrative professionals.

Total Compensation Package: $85,000 – $177,000

Compensation components may include:

• Competitive base salary
• Performance-based productivity incentives
• Comprehensive health, dental, and vision coverage
• Retirement savings programs with employer contributions
• Professional development and training opportunities
• Flexible work arrangements and remote work options
• Paid vacation, holidays, and wellness programs
• Career advancement opportunities within healthcare data management operations

Why Join Us

Our organization is transforming healthcare data management through advanced digital platforms that enable healthcare providers and research institutions to access reliable, secure, and organized information. We believe that accurate data management is essential to improving healthcare outcomes and supporting effective clinical decision-making.

As a Data Entry Assistant, you will contribute to maintaining the accuracy and integrity of healthcare information systems that support critical medical operations worldwide. You will collaborate with experienced data professionals and healthcare administrators to ensure that vital information is managed efficiently and responsibly.

This role offers the opportunity to build a stable career within a growing healthcare technology environment while developing valuable skills in data management and digital record administration.